Often we decide to begin the search for our family lineage because we have come across a box full of  old photos or documents. Often old documents and pictures will not have been carefully preserved. They will be in old photo albums that increase the rate of deterioration or in boxes where the documents will have unusual stains, or be stuck together from bits of adhesive that went awry . Though we may know that there are better ways to store these mementos, inevitably they find their way back into the same box or album. This is often because we just don’t have the time to give them a better place, or even more likely, we just don’t know what that better place is or how important it may be.

While attending a workshop on preserving photos and documents given by the National Archives at New York City during their open house this week I learned some helpful tips that I would like to pass on to you. I hope the information will show you how important…and how easy it is to make sure that your ancestors documents and photos last a for generations to come.

 The "No" Principle

Let me begin by giving you these four  principles to follow:

1.       No humidity above 60%

2.       No light – or as little as possible

3.       No heat – direct or otherwise (ex. – attic during the summer)

4.       No pollutants – smoke, dust, etc.

What can happen if we don’t heed these four principles? Basically, what the principles have in common is energy. This energy, when coming in contact with our photos and documents, produces a destructive chemical reaction. 

Sounds easy enough, but this means no attic, no basement, and during the heat of the summer when the humidity rises above 60%, some place that is relatively cool, but not the refrigerator (okay, I know you wouldn’t put them in the fridge). Light fades photos and the writing on documents. The exposure to sunlight and even fluorescent light is cumulative and irreversible.

Aside from the chemical reaction, there is an additional major problem that becomes very evident to us after it has become too late to save the items from their certain demise. Moisture.  This can come in several forms. Mold caused by moisture is one of those forms which will accelerate the breakdown of the paper. Secondly, bugs love moisture and find that the documents and photos make grand meals turning your treasures into a perforated looking sieve. Then there is acid migration. Acid what you ask? Ever notice some old photos or documents that look as though they have a rusty water stain? That is the moisture assisting the acid from whatever you have the items stored in to leach into your documents and photos.

Ok, now we know all the horrors that can damage and destroy. So what can be done? How do we keep this from happening or continuing?

Storage

 I cannot emphasize enough that all photo albums are not created equal and there are many which can do more damage than good. The best place to look for storage products are archival companies. As difficult as that might sound, with the internet and online shopping it is easier than walking out your door to find a store that carries the products you need.

PLASTIC SLEEVES - While there are plastic sleeves available that are acceptable such as polyester, polyethylene, and polypropylene, buyer beware. Manufacturers often add other chemicals and that means the plastic is not pure. This will not preserve your photos well.

DIGITAL IMAGING – This type of medium has come a long way. The best thing we can do is to digitize the photos and documents, have them restored digitally and store them on a server or hard drive.

ELECTRONIC MEDIA - If you are considering using electronic media such as a CD or DVD, do not use it as your main storage since minor scratches may be all that is needed to lose the entire contents. Keep the CD/DVD in a controlled environment (following the four principals), periodically copy it to keep your media up to date, and use a protective acid free sleeve.

Displaying

If you have some photos that you would like to display, have quality copies made and store the original in archival quality storage sleeves and boxes. Or, if you decide to display the originals, keep the document or photo from coming in contact with the glass by using a window mat. Also, make sure that the backing board is acid-free to prevent acid migration from “burning” through. Lastly, avoid using adhesives by using photo corners to mount the photo or document.

To sum it up and simplify, remember the four "No" principles and use archival quality storage products. By following those simple rules you are on your way to giving your photos and documents a better chance of being enjoyed for generations to come.

Source of Supplies

(Please note that Legacy Roots, L.L.C. does not endorse or make any claims regarding the materials sold by the companies listed.)

 


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